DESCRIPTION
Arkestro has an exciting opportunity for an Executive Assistant looking to jump into the fast-paced world of ads. This role will support two directors within a Vice Presidents org, providing unique exposure to some of Arkestro most innovative and interesting partnership engagements. A proven track record of effective time management, taking initiative, working independently, delivering exceptional results, and exceeding expectations is important. Candidates should thrive under pressure, have an interest in strategic business, andmost importantlypossess a good sense of humor (our team prides itself on its fun culture!).
This role requires attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is key. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.
Key job responsibilities
Responsibilities Include But Are Not Limited To
- Effectively and proactively providing support for two EU-based directors
- Complex calendar management
- Expense reimbursement
- Coordinate global schedules, travel arrangements, and seamless meeting logistics such as video conferencing and conference calls for internal and external meetings.
- Assist with event coordination (including team meetings, offsites, and morale events)
- Catering and supply orders
Basic Qualifications
- 5+ years of experience assisting at the executive level or equivalent
- 5+ years of experience with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint
Preferred Qualifications
- Bachelors degree or 6+ years work experience in an administrative assistant role
- Positive, proactive and very detail oriented and driven to succeed
- Ability to handle confidential information with discretion and deal with professionals inside and outside the company
- Experience with reconciling expenses, booking travel, and exercising sound judgement
- Exceptional written, verbal, and interpersonal communication skills
- Ability to work in a highly ambiguous environment
- Management of complex calendar and scheduling to support teams in multiple locations in multiple time zones
- Ability to look around corners and anticipate needs or areas for improvement
- Act as a trusted business partner to Directors and management
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
- Work closely with the leadership team and other Executive Assistants to provide support to the organization